St. Martin De PorresCo-operative Credit Union
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AGM 2026 hub

Everything you need for this year's Annual General Meeting, whether you're joining us in the hall or following from home.

When
December 2026
Where
Venue to be announced

The date, venue and live-stream link will be announced in the official Notice of AGM and posted on this page, at every branch and on our social media.

AGM documents and live stream

Financial Statements Booklet

The audited financial statements for the year ended 31 December 2025, with the Board, Supervisory Committee and Credit Committee reports.

The booklet will be published here once approved. Printed copies will be available at the meeting.

Proxy Voting Form

Can't attend in person? Appoint a fellow member to vote for you on the resolutions put to the meeting.

Return it, with a copy of your ID, to the Head Office or any branch at least 48 hours before the meeting.

Download proxy form (PDF)

Watch the Live Stream

Follow the proceedings live on your phone or computer, then catch up on the recording afterwards.

Watching online doesn't count as a vote. Use a proxy form if you want your vote counted.

Follow us on Facebook for the link

On the day

Order of business

  1. Opening prayer and National Anthem
  2. Reading of the Notice convening the meeting
  3. Confirmation of the minutes of the previous AGM and matters arising
  4. Report of the Board of Directors
  5. Reports of the Supervisory and Credit Committees
  6. Presentation of the audited financial statements and auditor's report
  7. Declaration of dividend / interest rebate
  8. Appointment of external auditors
  9. Election of Board and Committee members
  10. Any other business, questions from members, and closing

Attending in person

  • Bring valid ID (Ghana Card, Passport, Voter's ID or Driver's Licence) plus your passbook or membership number
  • Register on arrival. Only members in good standing may vote
  • Read the booklet first so you're ready to ask questions and vote
  • Arrive early; registration usually closes shortly before the meeting starts

Following online

  • Check your data bundle; a full meeting can use a lot of data
  • Want to vote? Send a proxy form in advance, because online viewers can't vote

Voting

How your vote counts

Board and committee elections are held every four years. The Notice of AGM sets out the resolutions to be voted on and any candidates for election.

  1. Read the NoticeIt sets out the resolutions and any candidates for the Board and committees.
  2. Choose how to voteVote in person at the meeting, or appoint a fellow member as your proxy.
  3. Submit your proxyHand in the signed form and a copy of your ID at least 48 hours before the meeting.
  4. Results announcedVotes are counted at the meeting and the results announced before it closes.

AGM questions

Who can attend and vote at the AGM?

Every member is welcome to attend. Voting is open to members in good standing, generally those whose shares are fully paid up and who are not in default on a loan. Each member has one vote, however many shares they hold.

Who can I appoint as my proxy?

Your proxy must also be an SMDPCCU member in good standing, and must bring valid ID to the meeting. Choose someone you trust to follow your voting instructions.

Where do I hand in my proxy form?

Take the completed, signed form with a photocopy of your ID to the Secretary at the Head Office in Atonsu, or to any branch, at least 48 hours before the meeting starts. Late forms may not be accepted.

What if I send a proxy and then attend myself?

That's fine. If you attend in person, your proxy appointment is cancelled and you vote for yourself.

Can I vote or ask questions through the live stream?

The live stream is for watching only. If you have a question for the Board, send it in advance by WhatsApp or email, or ask your proxy to raise it at the meeting.

Will printed copies of the financial statements be available?

Yes. Printed booklets are available at the meeting, and the PDF will be posted on this page before the AGM so you can read it in advance.

The agenda, voting eligibility and proxy arrangements shown here are a guide. The official Notice of the Annual General Meeting and the Bye-laws of St. Martin De Porres Co-operative Credit Union Ltd. take precedence.

Questions about the AGM?

Our team is happy to help with proxy forms, registration and anything else.

Call 020 229 0587 WhatsApp Us
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